Digital documentation for the new EU Machinery Regulation.
EU Machinery Regulation (EU) 2023/1230 takes effect January 20, 2027. OEMs selling machinery into the EU must provide digital, version-controlled, multi-language documentation — or their machines cannot ship. Soply is built to close that gap.
Digital Instructions for Use
EU Machinery Regulation (EU) 2023/1230 requires digital Instructions for Use (IFU) for all machinery sold into the EU. Soply lets you capture expert knowledge on video and generate structured, multi-language IFUs — formatted to the Regulation's requirements — without a technical writing team. Documents are version-controlled, approval-tracked, and accessible on demand.
- IFU generated from video in seconds, not weeks
- 35+ languages including all EU official languages
- Version history and approval trail for every document
- Digital access plus print-on-demand capability
Multi-language & Version Control
The Regulation requires documentation in the official language(s) of each EU member state where a machine is installed. Soply generates and maintains language versions automatically. When you update a document, all language versions are flagged for review. Version control ensures every customer always has access to the current, approved version — and every previous version is retained.
- Automatic language version management
- Change notifications across all language versions
- Immutable version history from creation through retirement
- 10-year retention policy enforced automatically
Customer Distribution via Sharing
The Regulation requires documentation to be accessible to the end-customer throughout the machine's service life. Soply's Sharing feature gives each of your customers a dedicated documentation account. You control what they see and when. When you publish an update, it reaches every relevant customer immediately — no email attachments, no shared drives, no version confusion.
- Dedicated documentation portal per customer account
- Controlled access by machine model and serial number
- Automatic update distribution on publication
- Verifiable access log for regulatory evidence
Soply vs. traditional documentation approaches
How Soply compares to Word/PDF workflows and generic document management systems for EU Machinery Regulation compliance.
| Capability | Soply | Manual / Word / Excel | Legacy DMS / QMS |
|---|---|---|---|
| Digital Instructions for Use (EU 2023/1230) | Partial | ||
| Documentation from video recording | |||
| Multi-language output (35+ languages) | Translation agency required | Add-on cost | |
| Customer distribution via dedicated accounts | |||
| Version control with immutable audit trail | Basic | ||
| 10-year retention with access logging | Partial | ||
| Automatic update distribution to customers | |||
| Configurable approval workflows | Basic | ||
| Export to PDF, DOCX, PPTX, SCORM | Manual formatting | PDF only | |
| HMI / machine display integration |
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